Employee handbooks that show up on set, not in a drawer.
Onboarding kits, HR forms, leave templates, POSH training, and code-of-conduct content, delivered to every cast and crew member from day one of a shoot, in a language they read, with proof they saw it. Built for HR, Production, and L&D teams in entertainment, media, and creative-services organisations.
A production house runs five projects in parallel. A feature film. Two web series. A documentary. A brand commercial. Each one assembled in days, with department heads, hundreds of crew, freelancers signing on the morning of the call sheet. The handbook, the POSH policy, the on-set safety SOP, the wage compliance summary, the equipment-handling code, all of it needs to land in every contractor's hand before the first take.
Doing that through Excel sign-off sheets and WhatsApp forwards is how, six months after wrap, a POSH complaint lands on the line producer's desk with the question: did this person ever receive the policy? An HR governance platform answers that question with a timestamp, not a guess.
At a film & OTT production house
Hundreds of freelancers per shoot. Every one onboarded, acknowledged, on record.
A production house in Mumbai or Hyderabad runs back-to-back projects through the year. Each new shoot pulls in 200 to 400 freelancers, actors, technicians, assistants, vendors, many of whom haven't worked with the company before. They start tomorrow. The handbook, the on-set conduct code, the wage compliance summary, the POSH policy with the IC member contacts, the per-diem and food-hygiene rules, all need to reach them before they clock in.
Email lists from the line producer don't sync to HR. PDFs sent via WhatsApp aren't acknowledgements. The IC committee cannot prove a crew member received the POSH policy if the only record is a forward on someone's phone. What the show needs is a platform that the line producer can target by production, by department, by role, by gender, that auto-includes the next freelancer who signs on tomorrow morning, in the language they read.
That's what HR & Employee Governance on PolicyCentral.ai looks like. The handbook, the POSH content, the joining forms, the L&D modules, all hosted on one platform, all delivered, all acknowledged, all auditable per shoot.
Capabilities that play a critical role in HR & Employee Governance.
Employee handbooks, in-flight, not in-drawer.
Upload your handbook as .docx or PDF, auto-converted to clean structured web content, distributed to every crew member from day one of a new production. Per-shoot personalisation: the call-sheet logo, the line producer's name, the IC committee contacts, all mail-merged into the cover. Update the parent handbook centrally; every shoot inherits the change.
Joining form, KYC, bank details, Aadhaar consent, NDA, equipment-issue receipt, every form rendered as a mobile-native short flow with e-signature. No paper, no scanned PDFs lost in WhatsApp, no follow-ups two weeks later asking for the missing form. The new joiner finishes the kit before they reach base camp.
POSH, Code of Conduct, anti-bribery, with comprehension proven.
The compliance content that matters most gets a three-question quiz at the end. Acknowledgement without comprehension is a signed paper, not a defence. Quiz-pass rate is visible by department; any failure auto-flags to the IC committee or the HR head, with a follow-up conversation scheduled before the next call sheet.
If a crew member reports an incident on a remote location shoot, who is the first IC contact for the production?
The line producer on set
The production assistant for the day
The named IC member listed in the handbook
The studio HR helpline (next business day)
First-try pass rate94%
Per-shoot evergreen distribution.
A new freelancer signs on at 6 AM for a 9 AM call. They auto-receive the full onboarding kit on their first login, the handbook, the POSH policy, the on-set safety SOP, the wage rules, in their first language, with the production logo on the cover. The line producer doesn't chase. HR doesn't intervene. The audience list maintains itself.
Learning & compliance, with progress that travels.
Bite-size training modules, fire safety, on-set ethics, equipment handling, finance and tax basics for freelancers, tracked by individual and by production. A crew member who completes POSH on one shoot doesn't sit through it again on the next; their compliance record travels with them. New shoots inherit what's already proven.
Per-shoot, per-department, per-crew-member dashboard. Who got the handbook. Who signed the POSH acknowledgement. Who passed the quiz. Who's still pending. Export ready for an internal IC enquiry, a labour inspector, or a streamer-platform compliance audit, with timestamps, e-signature trails, and language served, all on record.
Five situations a production HR team will recognise from the last twelve months.
The morning of the shoot
24 freelancers report at 6 AM, half of whom signed on yesterday evening. They open the studio app, find the handbook, the POSH module, and the safety SOP already pinned to their home screen, and finish acknowledgement before the first call sheet drops.
Evergreen distribution → Mobile app → E-signature
The IC enquiry, six months after wrap
A complaint surfaces. The IC needs to establish whether the named crew member ever received the POSH policy. One filter pulls the timestamp, the language served, the e-signature, and the quiz score. The "I think they got it on WhatsApp" answer becomes an exportable record.
Acknowledgement record → Audit trail → Export
The OTT streamer's compliance audit
The streamer asks for POSH coverage and on-set safety acknowledgement for all 312 crew on Project Monsoon, with timestamps. The production HR head exports a filtered report in 15 minutes, in the format the streamer's audit template expects.
"Do I really need to redo the POSH training?" The platform sees the certificate is current, carries it forward, and skips them straight to the production-specific brief. No friction for someone who's already compliant; no shortcut for someone who isn't.
Portable compliance record → Smart deduplication
The new HR head asking "show me everyone who hasn't acknowledged the handbook"
One filter, across every shoot, every department, every crew member. Names, departments, productions, days outstanding, contact details. The follow-up dispatches itself; the chase doesn't sit in the new HR head's inbox.
From "I think they got it on WhatsApp" to "signed, timestamped, exportable."
1
Onboarding consistency
From "depends on who briefed them" to the same kit, in the same language, on day one of every shoot.
2
Compliance defensibility
From "WhatsApp forward, no record" to e-signed, quiz-passed, audit-exportable per crew member.
3
Crew experience
From ten paper forms by Friday to seven mobile steps before the first call sheet.
Live Customers
Ready to put your handbook in every crew member's hand?
Bring your handbook, your POSH policy, and a sample joining form. In 20 minutes we'll show you what the onboarding looks like for your next production, and what the dashboard says by the end of the first call.
